Here is how you handle day rates in BillQuick:
1. Set up an activity code (say Monitoring) with Cost Rate = $0 and Bill Rate = daily charge amount, say $600.
2. Next, set up a service fee schedule. This will cause the employee default rate to be overridden when time is entered.
3. Apply this service fee schedule to the project from the Project-Billing screen.
4. In the Global Settings screen, check the 'Allow Zero-Hour Time Entry' option.
5. Using Sheet View, enter time by choosing the above activity code. Set B-Hours = 1 (one day) and Hours = 0 (no actual employee hours).
6. When you bill this time entry, the invoice shows that activity at the day rate. Other entries are shown as regular hours.
The Time & Expense reports show the cost as zero while the revenue is $600 per day.
1. Create a new employee called Monitor, for example. This employee does not need a license nor has to log into BillQuick.
2. Set the employee Bill Rate = $600 and Cost Rate = $0.
3. Set the activity code as mentioned above (Monitoring). Service Fee Schedule is not required here.
4. Enter time for this Monitor employee using the above activity code. You don’t need to set Hours = 0 here as this is not a real employee.
Note that the cost is $0 in this time entry while the bill value is $600.