Although BillQuick had the ability to record overtime in the previous versions, BillQuick 2012 introduced the Overtime Calculator utility which calculates and adjusts your overtime entries, taking into account any fee schedules, rules or rate changes.
1. First of all, set your employee Bill Rate, Pay Rate and Overtime Bill Rate in the Employee-Detail screen.
2. Next, set the standard working hours per day and per week for the employee.
Typically, we can use the ‘Automatic Overtime’ checkbox to automatically calculate the overtime based on these rates and standard hours. However, to use the powerful new overtime calculator, leave this unchecked for now.
3. In the Sheet View screen, enter time for an employee, say Mark.
4. Now, open the Overtime Calculator from the Utilities menu.
5. Select the employee on the grid and set the Date Range for which you want to calculate the overtime.
6. Check the appropriate options:
- Reset overtime flag…: to reset any overtime entries that have already been flagged in the timesheet and reanalyze for overtime calculation. Typically, you will leave it checked.
- Analyze time entries...: if you want to analyze time entries with Automatic Overtime rule on. Leave it unchecked for now.
7. Click Recalculate Overtime. BillQuick analyses all the time entries and prompts you to proceed with the recalculation.
8. Now go back to Sheet View and review your time entries.
Mark's time has been split accordingly with the proper rates applied. E.g., 13 hours entered for 8/6/12 have been split into 8 hours regular time at $80/hour and 5 hours overtime at $120/hour.