How are earned benefits calculated in BillQuick HR? It seems the accrued vacation time does not tally with the actuals.
In BillQuick HR, the benefits earned, say vacation days, by employees is calculated as shown below (1st Jan, 2013 being the start date):
• 1st Jan, 2013: 0 days (as 1 year hasn’t been completed)
• 1st Jan, 2014: 1 day
Now employee earns 2 Days/Year for the next two years, i.e., 2015 and 2016.
• 1st Jan, 2015: 1 + 2 = 3 days (1st Jan, 2013 – 1st Jan, 2015 = 2 years completed)
• 1st Jan, 2016: 1 + 2 + 2 = 5 days (Here the start day is calculated from 2014 instead of 2013, so 1st Jan, 2014 – 1st Jan, 2016).
Next employee earns 3 Days/Year for the next three years, i.e., 2017, 2018 and 2019.
• 1st Jan, 2017: 1 + 2 + 2 + 3 = 8 days
• 1st Jan, 2018: 1 + 2 + 2 + 3 + 3 = 11 days
• 1st Jan, 2019: 1 + 2 + 2 + 3 + 3 + 3 = 14 days
Next employee earns 4 Days/Year for the next four years, i.e., 2020, 2021, 2022 and 2023.
• 1st Jan, 2020: 1 + 2 + 2 + 3 + 3 + 3 + 4 = 18 days
• 1st Jan, 2021: 1 + 2 + 2 + 3 + 3 + 3 + 4 + 4 = 22 days
• 1st Jan, 2022: 1 + 2 + 2 + 3 + 3 + 3 + 4 + 4 + 4 = 26 days
• 1st Jan, 2023: 1 + 2 + 2 + 3 + 3 + 3 + 4 + 4 + 4 = 30 days
This can be continued for future years in the same way as explained above.
Another example is when the benefits are earned and calculated in one-year increments (as seen below). The calculations will follow the same logic. 
• 1st Jan, 2013: 0 days (as 1 year hasn’t been completed)
• 1st Jan, 2014: 1 day
Now employee earns 2 Days/Year for the next one year, i.e., 2015.
• 1st Jan, 2015: 1 + 2 = 3 days (1st Jan, 2013 – 1st Jan, 2015 = 2 years completed)
Next employee earns 3 Days/Year for the next one year, i.e., 2016.
• 1st Jan, 2016: 1 + 2 + 3 = 6 days
This can be continued for future years in the same way as explained above.